RFI Generator

The RFI Generator produces professional, clearly worded Requests for Information that get faster responses. Vague or poorly formatted RFIs slow projects down. Well-structured ones get answered the first time.

What makes a good RFI

A strong RFI includes:

• A clear, specific question (not a complaint or a comment)
• The relevant drawing, specification, or contract reference
• The impact if the question is not answered (schedule, cost, or design)
• A requested response date

The AI formats all of these automatically based on the information you provide.

How to use the tool

1. Open RFI Generator from the sidebar
2. Describe the issue or question in plain language
3. Provide the relevant drawing numbers or spec sections if you have them
4. Select the type of RFI (architectural, structural, MEP, civil, etc.)
5. Set the requested response date
6. Click Generate RFI

You do not need to write in formal language. Describe the problem as you would explain it to a colleague and the AI will convert it into professional RFI language.

What the output looks like

The generated RFI includes:

• RFI number (auto-assigned based on your project history)
• Subject line (concise, specific)
• Reference (contract, drawings, specifications)
• Question (clearly worded, single-issue focus)
• Impact statement (schedule and cost implications)
• Requested response date
• Submitted by (pulled from your profile)

Exporting and sending

You can:

• Download as a formatted PDF ready to attach to an email
• Copy the text to paste into your project management platform (Procore, PlanGrid, etc.)
• Save to your project history for tracking

Tips for better RFIs

• One question per RFI. Multi-question RFIs are harder to track and often answered partially.
• Be specific about which drawing or detail you are referencing. "See structural drawings" is not enough.
• Include the consequence. "If not resolved by [date], concrete pour will be delayed" gets faster responses than a question with no context.
• Avoid leading questions that suggest the answer you want. Neutral, factual questions are more effective.

Frequently asked questions

Can I customize the RFI template? Yes. Go to Settings > Templates to modify the default RFI header, footer, and formatting to match your firm's standard format.

Does the tool track which RFIs I have sent? Yes. All generated RFIs are saved to your project history with their status. You can mark RFIs as answered, pending, or closed from the Past Reports view.

Can I generate bulk RFIs from a list? Batch generation from a list or punch list is on the roadmap. Currently each RFI is generated individually.