City Comments
Every city comment addressed. Nothing missed. Nobody guessing.
Upload your correction letter and get a full expeditor analysis in 90 seconds: every comment routed to the right discipline, every code citation identified, every response letter drafted and ready to send.
The problem
City comment letters are slow, dense, and expensive to get wrong.
A single missed comment means a full resubmittal cycle and weeks of lost schedule
Multi-agency letters split work across Architecture, Structural, and MEP with no clear routing
Writing responses manually takes a full day per letter, and that cost hits every project
Clients are waiting for answers while your team is still parsing dense technical language
The solution
One upload. Every comment classified, routed, and responded to.
Parses the full correction letter and identifies every comment from every agency
Routes each comment to the responsible discipline: Architect, Structural, or MEP
Generates code-cited responses for every comment, not summaries
Produces ready-to-send discipline letters for Architecture, Structural, and MEP separately
Delivers an expeditor-style overview with priority classification and action plan
Flags external coordination items: agency meetings, approvals, third-party sign-offs
What it actually does
Every feature your close needs. Nothing it does not.
Multi-Agency Processing
Building, Fire, Planning, Public Works. One upload processes comments from every agency in the letter simultaneously. No switching between documents, no manual triage, no comments lost in a second attachment.
Discipline Letter Generation
Separate response letters for Architecture, Structural, and MEP, each containing only the comments relevant to that discipline. Send directly to your consultants with everything they need and nothing they do not.
Code Citation Analysis
Every comment traced back to the applicable code section. IBC, CBC, local amendments. Your team sees exactly what triggered the comment before they write a single word in response.
Priority Classification
CRITICAL, HIGH, and MEDIUM. Comments that can stop your permit are surfaced immediately. Your team knows where to start the moment the analysis is done, not after an hour of reading.
External Coordination Tracker
Agency meetings, third-party approvals, deferred submittals. Every external coordination item pulled out of the letter and tracked separately so nothing is waiting on someone else without anyone knowing.
Expeditor Overview
The analysis your permit expeditor produces manually. Discipline-by-discipline breakdown, responsible parties, timeline implications, resubmittal strategy. Delivered automatically on every single letter.
How it works
Letter in. Full expeditor analysis out. Four steps.
01
Upload the correction letter
Add your drawings if you have them. trussnote processes multi-agency letters from Building, Fire, Planning, and Public Works all at once.
02
Review the expeditor analysis
Every comment classified by discipline and priority. CRITICAL and HIGH items surfaced first. Nothing buried at the bottom of a dense PDF.
03
Send your discipline letters
Architecture, Structural, and MEP letters generated separately and ready to send. Route comments to consultants in one click.
04
Resolve and resubmit
Track external coordination items: agency meetings, deferred submittals, third-party approvals. Nothing falls through the cracks.
Output
What your team receives on every letter
app.trussnote.com/city-comments
City Comment Analysis
206 SE 94th Ave, Portland, OR 97216
Permit No. 23-147882 · Building, Fire, Planning
11
Total
5
Arch
3
Structural
3
MEP
2
High Priority
Provide occupant load calculations and egress path diagram. Corridor width at grid line C does not meet minimum requirement per ORS 4-207.4.
Designer Response
Occupant load calculations added to Sheet A1.1. Total occupant load: 42. Corridor at grid C revised to 44" clear width per ORS 4-207.4. See Sheet A2.2 for updated egress diagram.
Lateral analysis required for proposed second-story addition. Submit shear wall schedule and hold-down specifications per OSSC Section 2308.
Designer Response
Lateral analysis completed by Structural Engineer of Record. Shear wall schedule and hold-down specs added to Sheet S3.1. See attached structural calculations per OSSC 2308.
Expeditor Overview
11 comments across 3 agencies. 2 HIGH priority items require immediate action before resubmittal. Structural items must be cleared by EOR before Architecture letter is submitted.
External coordination required: Fire Marshal pre-approval for sprinkler head relocation. Schedule meeting before submitting Fire comment responses. Estimated 1 to 2 week lead time.
Tool consolidation
What your team was doing manually. Now automatic.
Everything you were paying for separately, built into a single workflow your whole team will actually use.
Who it's for
Built for every discipline on the letter.
Architects
City comment letters go from a full day of work to 90 seconds of review. Route structural and MEP comments directly to your consultants with one click. Focus on the architecture, not the paperwork.
Engineers
Get only your comments, pre-organized and code-cited. No full letter to parse. No architecture noise. Just the items your discipline owns, ready to respond to.
Permit Expediters
Process more letters with less time per project. Every letter gets the same thorough expeditor analysis. Flag the critical items immediately. Know your resubmittal strategy before you finish your coffee.
Get started
Run your first city comment analysis free.
Upload a correction letter. Get a full expeditor analysis in 90 seconds. No credit card required.