How RFI Management Works Without AI
See how AI changes the RFI workflow for general contractors and construction managers: from 30 to 90 minutes per RFI to under 10.
Manual
30 to 90 minutes per RFI
With TrussNote
Under 10 minutes
Why this comparison matters
Every RFI that takes more than 15 minutes to write is time the superintendent is not on the floor. Multiply by the average project RFI count (150 to 400 on a mid-size commercial job) and the documentation burden adds up to weeks of lost productivity before you factor in slow responses and rework.
Step-by-step comparison
Same task. Different workflows.
The manual way
With TrussNote
Identify the issue
Superintendent or PM reviews drawings, marks up the conflict, then writes a description of the problem from memory or notes taken in the field.
Identify the issue
Describe the conflict in plain language. TrussNote identifies the affected drawings, specification sections, and relevant code references automatically.
Look up references
Search through the full drawing set and spec book to find the sheet numbers, detail numbers, and specification sections in conflict. Can take 20 to 40 minutes on a complex RFI.
Look up references
References are populated from the project context. The draft includes sheet numbers, detail references, and spec sections without manual search.
Write the RFI
Draft the formal RFI document with all required fields: subject, description, suggested resolution, schedule impact, cost impact. Format must match contract requirements.
Write the RFI
A fully formatted RFI is generated with all required fields, a suggested resolution, and appropriate schedule impact language based on the conflict type.
Log and track
Add the RFI to the tracking register manually. Set the required response date. Send to the appropriate design team contact. Follow up by calendar reminder.
Log and track
RFI is logged automatically with a sequential number, required response date, and sent to the tracked design team contact. Follow-up reminders are built in.
What you end up with
Manual approach
- Hand-written or template-filled RFI document
- Manual entry in tracking spreadsheet
- Calendar reminder for follow-up
- No automatic cross-reference to related RFIs
With TrussNote
- Complete, properly formatted RFI with all required fields
- Automatic logging with sequential numbering
- Built-in response deadline tracking
- Cross-references to related open RFIs on the same topic
Try RFI Tracker on a real project
Start a free trial and run this workflow through TrussNote today. No credit card required.